Webinars are online synchronous classes with a fixed date and time, where students can interact directly with their teacher.

Foxize Cloud has integrated Zoom in the course material, so you can insert a webinar or a meeting directly into your platform without the need to redirect your users to another platform. We explain how to do it in another guide.

But if your webinar platform of choice is not zoom, you can still manage all the enrollments and communications from your platform's backoffice.

In this guide we will explain how to do so with Foxize Cloud.

1. Choose a platform for your webinar

2. Create an online course

3. Create a course edition with a date and time

4. Link the webinar with you online course adding a link in the materials

5. Complement your webinar session with other resources (docs, downloadables, exercices)

6. Send a reminder email for the webinar

7. Send an automated email so students can rate the webinar

8. Upload a recording of the webinar

1. Choose a webinar tool

Before managing webinars in the platform's backoffice, first you must choose with which tool you will carry out the webinar.

Once the session is scheduled and the webinar link is obtained, you can start managing it from the LMS.

2. Create an online course

You will first need to create an online course to link to the webinar. To do so, go to "Daily management> Courses" in your backoffice and click on the "+ Create new course" button.

Our recommendation is that you put "webinar" in the name of the course, so users who are browsing your school catalog can quickly recognize its format. You can also use tags.

In addition, in the description of the course you can explain how the webinar works, such as the platform you will use, if you must register or download a program, the chat rules, etc ...

3. Create a course edition with a date and time.

To set a date and time to the course, we must first create a new edition from the actions button in the list of courses.

By putting a date on the course, registrants will only be able to access the content once that day and time comes. To give users time to enter the webinar and download programs if it were necessary, we recommend that you advance the session start time to 15 minutes before the webinar begins. This will ensure that no one is late due to technical problems.

4. Add links to your webinars

Once you have the course description and edition ready, it is time to link it to the webinar. To do this, you must create a new course material.

Access to "Topics and materials" from the course edition.

You will first need to create a module. We recommend giving it a recognizable name so that the user can understand that the webinar is accessible from there. Also, you can add a description remembering how the tool works.

Once the module is created, click on "Add material". Select the type of material and enter the link, the name of the material (the name of the webinar, for example) and the description. For the action text, we recommend that you write something similar to "Access the webinar".

Remember that students will not be able to access this material until the date and time established in the edition.

This is how users will view the course material.

As you already might know, in Foxize Cloud you can add different types of materials to complement your classes. You can add tests, downloadable documents or exercises that your students can complete at the end of the webinar.

6. Send a reminder

When the webinar date is approaching, it is important to remind students of the session.

Being an online course, a reminder is not automatically sent, but with the email marketing tool that Foxize Cloud incorporates, you can send a message directly to the participants easily.

First, you must create a new email template from "Daily management> Marketing> email templates". In this email, in addition to remembering the appointment, we recommend that you briefly explain again how the webinar works and what they must do to access it.

Next, to send the email, go to the "Send email" section within marketing. First, segment who you are going to send the mail to: in the "User behavior" section, select the course in "Course students", or the edition if there are several editions of the same course.

Then select the template you created earlier and just fill in the details of the campaign to send it.

7. Rating the webinar

If you want attendees to rate the course once the webinar is over, you can send an automatic email so they can give their opinion.

To configure it, go to the "Settings> Emailing" section and activate the option "Online courses - rating a day after completion".

Get the most out of your webinar and upload it to your online school. You can do it in different ways:

• Upload it as material in the edition of the current course, for those registered who finally could not attend the live session. If the edition is not closed, you will be able to continue uploading material after the webinar date, but keep in mind that registrants will not be able to rate the course.

• Create a new course with the recording to be able to market it or offer it to other users who have not signed up for the webinar.